{"id":1929,"date":"2020-12-22T15:02:25","date_gmt":"2020-12-22T05:02:25","guid":{"rendered":"https:\/\/nz.legalvision.com.au\/?p=1929"},"modified":"2024-12-11T16:24:37","modified_gmt":"2024-12-11T03:24:37","slug":"what-is-a-company-constitution","status":"publish","type":"post","link":"https:\/\/legalvision.co.nz\/business-structures\/what-is-a-company-constitution\/","title":{"rendered":"What is a Company Constitution?"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400\">A company constitution is a document that contains a set of rules on how a company will be governed. Although it is not a legal requirement that a <a href=\"https:\/\/legalvision.co.nz\/corporations\/differences-between-a-public-company-and-a-private-company\/\">private company<\/a> must <\/span>have<span style=\"font-weight: 400\"> t<\/span>his document<span style=\"font-weight: 400\">, it is very common for companies to adopt company constitutions. Likewise, there are substantial benefits to doing so. This article explains what a company constitution is, the benefits of having o<\/span>ne<span style=\"font-weight: 400\">, and the process and approvals required to adopt, amend or revoke t<\/span>he document<span style=\"font-weight: 400\">.<\/span><\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2023\/08\/18195054\/nz-corporate-governance-guide-560px.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Corporate Governance Guide for SMEs in NZ<\/div>\n            <div class=\"body-text\">\n                <p>Download our free guide to understand your corporate governance responsibilities.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.nz\/nz-corporate-governance-guide.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Do You Need a Company Constitution?<\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400\">Your decision to adopt a constitution may depend on your <\/span><a href=\"https:\/\/legalvision.co.nz\/business-structures\/choosing-structure-new-zealand-business-sole-trader-partnership-or-company\"><span style=\"font-weight: 400\">company\u2019s structure<\/span><\/a><span style=\"font-weight: 400\">. A private company in New Zealand does not require t<\/span>his document<span style=\"font-weight: 400\">. H<\/span>ence, i<span style=\"font-weight: 400\">t is possible to incorporate your company without having s<\/span>uch a document in place<span style=\"font-weight: 400\">. C<\/span>onsequently, y<span style=\"font-weight: 400\">ou can choose to adopt o<\/span>ne<span style=\"font-weight: 400\"> later on.&nbsp;<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Further, i<span style=\"font-weight: 400\">f your company does not have a constitution, then the Companies Act 1993 (NZ) rules apply by default.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">What is Contained in a Company Constitution?<\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400\">T<\/span>his legal document<span style=\"font-weight: 400\"> sets out essential matters relating to the governance of the company. This can include:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">the appointment and <\/span><a href=\"https:\/\/legalvision.co.nz\/business-structures\/how-to-remove-a-director-from-a-company-in-new-zealand\"><span style=\"font-weight: 400\">removal of directors<\/span><\/a><span style=\"font-weight: 400\">;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">how directors and shareholders make decisions and hold meetings;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">how the company can issue shares;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">the process for a shareholder to transfer their shares; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">the ability of the company to indemnify and ensure directors against liability.&nbsp;<\/span><\/li>\n<\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    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Company constitutions a<\/span>re beneficial because they contain (and organise) the rules that govern the company in a single document. This document is easier to navigate than the alternative of having to identify <span style=\"font-weight: 400\">the relevant provisions in the Companies Act.<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Furthermore, this document<span style=\"font-weight: 400\"> is crucial because its terms are <\/span>specifically <span style=\"font-weight: 400\">prepared for your company. As such, it can contain provisions which your company needs and which the Companies Act does not contain, such as rights relating to a particular class of share you have agreed to issue to an investor.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">How to Adopt a Company Constitution<\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400\">A company which does not have a constitution may adopt<\/span> one <span style=\"font-weight: 400\">by a special resolution of shareholders. A company may also, by a special resolution of shareholders, amend or revoke its existing constitution. <\/span>To pass a<span style=\"font-weight: 400\"> special resolution,<\/span> at least 75% of entitled shareholders must vote to pass the resolution.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Notifying the Companies Office<\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400\">You must notify the Companies Office of New Zealand within ten business days of the passing of the resolution to adopt, amend or revoke your company constitution.&nbsp;<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400\">You can notify the Companies Office of this online. To do so, you must:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">provide the date on which the resolution to adopt, amend or revoke the d<\/span>ocument<span style=\"font-weight: 400\"> passe<\/span>s<span style=\"font-weight: 400\">;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">upload a copy of your new or amended d<\/span>ocument<span style=\"font-weight: 400\">; or<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">remove your revoked d<\/span>ocument<span style=\"font-weight: 400\">.<\/span><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">C<span style=\"font-weight: 400\">ompany constitutions<\/span> are<span style=\"font-weight: 400\"> one of the most important corporate governance documents for your company. It covers key matters relating to the decision making by directors and shareholders in the company<\/span>. Also, it outlines the process for dealing with company shares.<span style=\"font-weight: 400\"> Although it is not c<\/span>ompulsory for <span style=\"font-weight: 400\">a private company to have <\/span>such a document<span style=\"font-weight: 400\">, it can be beneficial to have one. Additionally, t<\/span>his document<span style=\"font-weight: 400\"> helps to contain your company\u2019s set of rules in a single place, and you can ensure that its terms have been prepared based on your company\u2019s needs and requirements.&nbsp;<\/span><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><span style=\"font-weight: 400\">If you require assistance with preparing a company constitution or any other corporate governance documents, our experienced <\/span><a href=\"https:\/\/legalvision.co.nz\/business-lawyers-lp-new-zealand\"><span style=\"font-weight: 400\">business lawyers<\/span><\/a><span style=\"font-weight: 400\"> can<\/span> assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to solicitors to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+64800005570\" class=\"AVANSERnumber dynamic-number\">0800 005 570<\/a> or visit our\u00a0<a href=\"https:\/\/legalvision.co.nz\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1606880228344\"><h3 class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>What is a company constitution?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/h3> <p class=\"schema-faq-answer\">A company constitution is a document outlining the internal management of your company. Specifically, it governs the rules of the relationship between company directors and the company shareholders.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1606880258379\"><h3 class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>Do I need a company constitution?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/h3> <p class=\"schema-faq-answer\">You are not required to have a constitution if you are a private company in New Zealand. Where you do not have a constitution, the Companies Act 1993 (NZ) rules apply by default.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1606880271477\"><h3 class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>How do I adopt a constitution?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/h3> <p class=\"schema-faq-answer\">You can adopt a constitution if your company is registered and you pass a special resolution at a meeting, which requires at least 75% of the votes of shareholders entitled to vote on that matter.<\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>A company constitution is a document that contains a set of rules on how a company will be governed. Although it is not a legal requirement that a private company must have this document, it is very common for companies to adopt company constitutions. Likewise, there are substantial benefits to doing so. This article explains<a href=\"https:\/\/legalvision.co.nz\/business-structures\/what-is-a-company-constitution\/\">Continue reading <span class=\"sr-only\">&#8220;What is a Company Constitution?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13075,"featured_media":925,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"216798,213600,1492,218413,220828,204378","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[4],"tags":[24,25,54,223],"class_list":["post-1929","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-structures","tag-startup","tag-small-business","tag-medium-business","tag-company-constitution"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What is a Company Constitution? 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Sophie has assisted a large number of startups with their legal needs, including setting up the right corporate structure and implementing employee equity plans. She has provided end-to-end guidance to companies and investors as they complete equity, convertible note, SAFE and debt funding transactions.","sameAs":["anthony.lieu@legalvision.com.au"],"url":"https:\/\/legalvision.co.nz\/author\/sophie-mao\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/business-structures\/what-is-a-company-constitution\/#faq-question-1606880228344","name":"What is a company constitution?","acceptedAnswer":{"@type":"Answer","text":"A company constitution is a document outlining the internal management of your company. Specifically, it governs the rules of the relationship between company directors and the company shareholders.","inLanguage":"en-NZ"},"inLanguage":"en-NZ"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/business-structures\/what-is-a-company-constitution\/#faq-question-1606880258379","name":"Do I need a company constitution?","acceptedAnswer":{"@type":"Answer","text":"You are not required to have a constitution if you are a private company in New Zealand. Where you do not have a constitution, the Companies Act 1993 (NZ) rules apply by default.","inLanguage":"en-NZ"},"inLanguage":"en-NZ"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/business-structures\/what-is-a-company-constitution\/#faq-question-1606880271477","name":"How do I adopt a constitution?","acceptedAnswer":{"@type":"Answer","text":"You can adopt a constitution if your company is registered and you pass a special resolution at a meeting, which requires at least 75% of the votes of shareholders entitled to vote on that matter.","inLanguage":"en-NZ"},"inLanguage":"en-NZ"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/1929","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/users\/13075"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/comments?post=1929"}],"version-history":[{"count":9,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/1929\/revisions"}],"predecessor-version":[{"id":228371,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/1929\/revisions\/228371"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/media\/925"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/media?parent=1929"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/categories?post=1929"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/tags?post=1929"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}