{"id":201910,"date":"2021-01-13T18:18:42","date_gmt":"2021-01-13T05:18:42","guid":{"rendered":"https:\/\/legalvision.co.nz\/?p=201910"},"modified":"2021-02-15T14:41:52","modified_gmt":"2021-02-15T01:41:52","slug":"vehicle-use-policy","status":"publish","type":"post","link":"https:\/\/legalvision.co.nz\/employment\/vehicle-use-policy\/","title":{"rendered":"What Is a Vehicle Use Policy in New Zealand and Does My Business Need One?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">Many workplaces in New Zealand have a company car, or a fleet of company cars, for employees to use for work purposes. Any business that uses company cars should have a vehicle use policy. This <\/span><a href=\"https:\/\/legalvision.co.nz\/employment\/3-key-employment-policies-every-business-needs\/\"><span style=\"font-weight: 400\">policy<\/span><\/a><span style=\"font-weight: 400\"> should set out the rules and restrictions on how cars are to be used by staff. While it is not a legal requirement to have a vehicle use policy, having one helps manage issues later on around vehicle use. This article sets out what a vehicle use policy is, when you and your business should have one, and a quick summary of your vehicle-related health and safety obligations.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">What Is a Vehicle Use Policy?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">A vehicle use policy sets out how employees are to access and handle company vehicles. For example, this policy should outline:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">how the business will manage a fleet of company vehicles;&nbsp;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">which employees are eligible to drive company vehicles;&nbsp;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">any qualification procedures to drive the vehicle; and&nbsp;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">any <a href=\"https:\/\/legalvision.co.nz\/employment\/how-should-a-disciplinary-investigation-be-conducted\/\">disciplinary processes<\/a> for misusing a company vehicle.<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Vehicle use policies can include any details that you think are important in your business\u2019 context, and can change in different sectors. A business in the agricultural sector may have different practices around company vehicles than inner-city businesses. However, standard terms for vehicle use policies include:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">any restrictions on employees using company vehicles for personal use;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">if anyone else (like an employee\u2019s spouse) can drive a company vehicle;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">who pays the insurance excess on the vehicle;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">expectations for care and maintenance;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">how workers log their business use of a company vehicle; and<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">any restrictions on parking the vehicle. For instance, as a safety precaution, some employers require that company cars are always locked overnight in a garage, instead of on the street.&nbsp;<\/span><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">When Should You Have a Vehicle Use Policy?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">It is good practice to adopt vehicle use policies if your business uses company cars. You should develop a policy in conjunction with employees where they agree to be bound by it. Vehicle use policies are important as a means of formalising good practices.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">By contrast, a series of informal rules and practices around company cars can become a serious issue for you. As an employer, small issues with how your employees use company vehicles can over time escalate into serious problems.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">For instance, if you feel that an employee is not taking adequate care of a company vehicle, it is much more impactful if the employee has already agreed to abide by a policy requiring them to take care of a company vehicle.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">The other benefits of a vehicle use policy are that it reduces confusion among your employees. It is good to have a document that clarifies questions they may have. Questions include whether they need to log all of their trips in a company vehicle and whether anyone else can drive the company car. While the policy is essential for when issues arise, it is also a useful document to make sure all employees understand their obligations.<\/span><\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+64800005570\" class=\"not-prose\">0800 005 570<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left 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Employers owe a responsibility under health and safety law to ensure employees\u2019 health and safety while they are at work, including driving a company vehicle.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">There are a range of duties around driving, including ensuring that employees are capable and safe to drive (both physically, and in the sense that they are not under the influence of drugs or alcohol). There are also specific duties around company vehicles. As an employer, you must ensure that company cars are warranted, in good working order, appropriately insured and used appropriately for work.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">A vehicle use policy sets out how employees are to access and handle company vehicles, and a range of other terms and details around vehicles in the business. It is an essential and useful policy for any business with company cars. The policy can clarify your expectations for how employees should drive, maintain and manage company cars. It also provides you with a firmer basis for correcting an employee\u2019s behaviour if it infringes the policy.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you have any questions about vehicle use policies, you can contact <\/span><a href=\"https:\/\/legalvision.co.nz\/employment-lawyers-lp\"><span style=\"font-weight: 400\">LegalVision\u2019s employment lawyers<\/span><\/a><span style=\"font-weight: 400\"> on 0800 005 570 or complete the form on this page.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">FAQs<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1606880228344\"><strong class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>What is a vehicle use policy?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong> <p class=\"schema-faq-answer\">A policy that sets out the rules and restrictions on how employees should use company cars in a business. This can include terms around access, driving, maintenance and security.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1606880258379\"><strong class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>When should a business have a vehicle use policy?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong> <p class=\"schema-faq-answer\">Every business with company cars should consider developing a vehicle use policy.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1606880271477\"><strong class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>What is the law on whether an employee\u2019s spouse can drive a company vehicle?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong> <p class=\"schema-faq-answer\">There is no strict law on this: different companies can have different policies. This kind of detail should be set out in the company\u2019s vehicle use policy.<\/p> <\/div> <\/div>\n\n\n\n\n","protected":false},"excerpt":{"rendered":"<p>Many workplaces in New Zealand have a company car, or a fleet of company cars, for employees to use for work purposes. Any business that uses company cars should have a vehicle use policy. This policy should set out the rules and restrictions on how cars are to be used by staff. While it is<a href=\"https:\/\/legalvision.co.nz\/employment\/vehicle-use-policy\/\">Continue reading <span class=\"sr-only\">&#8220;What Is a Vehicle Use Policy in New Zealand and Does My Business Need One?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13235,"featured_media":55,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[5],"tags":[24,25,54,116,161,455],"class_list":["post-201910","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employment","tag-startup","tag-small-business","tag-medium-business","tag-health-and-safety","tag-employment","tag-vehicle-use-policy"],"acf":[],"yoast_head":"<!-- This site is optimized with 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