{"id":204582,"date":"2021-04-20T15:03:40","date_gmt":"2021-04-20T02:03:40","guid":{"rendered":"https:\/\/legalvision.co.nz\/?p=204582"},"modified":"2023-01-30T14:54:38","modified_gmt":"2023-01-30T01:54:38","slug":"3-key-annual-obligations-for-a-company","status":"publish","type":"post","link":"https:\/\/legalvision.co.nz\/corporations\/3-key-annual-obligations-for-a-company\/","title":{"rendered":"3 Key Annual Obligations for a Company in New Zealand"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Companies in New Zealand have several annual obligations that they need to comply with every year. It can sometimes be challenging to understand what all your obligations are. There is often a lot of legalese and complex language, and the websites covering what you need to do are not always as straightforward as they could be. This article covers three key annual obligations a company must comply with each year and an overview of what is required.\u00a0<\/span><\/p>\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2022\/10\/11133736\/NZ-Directors-Duties-560x792-1.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">NZ Directors Duties<\/div>\n            <div class=\"body-text\">\n                <p>Understand your role as a director and how to meet your legal obligations. Download our free guide today.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.nz\/nz-directors-duties-guide.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n<h2><span style=\"font-weight: 400;\">What is an Annual Return?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Every year, a company needs to file its annual return. This is different from a <a href=\"https:\/\/legalvision.co.nz\/corporations\/income-tax\/\">tax return or a financial statement<\/a>. Rather, it is a yearly update of publicly available information about a company on the Companies Register. If your company fails to file their annual return by the due date, the Registrar of Companies can remove your company from the register.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The Companies Office will tell your company the due date for your annual return when it becomes incorporated. However, your company does not need to file an annual return in the first year after incorporation. It is possible to request to change the date. You must file an annual return with the Companies Office. Once you register your company with the Companies Office, you will need to nominate a particular person who will have the authority to file the annual returns and update other key information.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is an Annual Report?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Every year, some companies need to file an annual report. This report provides key information to shareholders about the company\u2019s progress, including financial statements, remuneration information and <a href=\"https:\/\/legalvision.co.nz\/corporations\/issuing-shares-3-question-to-ask-yourself\/\">shareholding changes<\/a>. Not all companies need to do this, and most small-to-medium companies will be exempt. The companies that need to file this include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">large companies. Large companies are those whose assets exceeded $60 million (at the balance date of each of the two preceding accounting periods), or a company whose revenue exceeds $30 million (in each of the two preceding accounting periods);<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">every company that is a public entity; and<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">every company required to prepare financial statements under the <\/span><i><span style=\"font-weight: 400;\">Financial Markets Conduct Act 2013<\/span><\/i><span style=\"font-weight: 400;\"> or the<\/span><i><span style=\"font-weight: 400;\"> Financial Reporting Act<\/span><\/i><span style=\"font-weight: 400;\">.<\/span><\/li>\n<\/ul>\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular 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At an AGM, the directors will present their annual report and other key information for shareholders. Shareholders with voting rights will vote on current issues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Companies must hold an annual general meeting once each calendar year. The meeting must not be later than six months after the company\u2019s balance date and no later than 15 months after the previous annual meeting. <\/span><span style=\"font-weight: 400;\">For example, if your balance date is 31 March, you need to hold your AGM by 30 September of that same year, unless any exemptions apply.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A company does not need to hold an AGM if:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">there is nothing that needs to be discussed; and<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the board has decided it is in the interests of the company not to hold a meeting. The board needs to think about whether there are any particular issues that shareholders should be given an opportunity to discuss, comment on, or ask questions about; and<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the company constitution does not require a meeting to be held.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you are holding an AGM, you need to publish a notice of that AGM. In general, there are some elements you have to include in your notice of the AGM. That includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the agenda;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">any resolutions shareholders will be voting on;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the proxy forms; and\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the annual report, if relevant.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You will need to send all of these to shareholders, directors, and the company\u2019s auditors. Also, you must give your notice in writing at least ten working days before the meeting. There can be exceptions, however, and you should always check your <a href=\"https:\/\/legalvision.co.nz\/business-structures\/what-is-a-company-constitution\/\">company constitution<\/a>.\u00a0\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Key Takeaways<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There are a lot of specific requirements and annual obligations for companies. In particular, your company should be on top of planning, preparing for and executing an annual return, annual report and AGM. There are, however, other statutory obligations that your company must also look out for, for example, within the Companies Act. Importantly, you should always examine your company constitution, which may alter or change the statutory obligations or impose additional annual obligations on your company. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">For more information about your company\u2019s annual obligations,\u00a0our experienced\u00a0<a href=\"https:\/\/legalvision.co.nz\/corporate-lawyers-lp\">corporate lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today on <a href=\"tel:+64800005570\" class=\"AVANSERnumber dynamic-number\">0800 005 570<\/a> or visit our\u00a0<a href=\"https:\/\/legalvision.co.nz\/membership\/\">membership page<\/a>.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Frequently Asked Questions<\/span><\/h2>\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1618883594212\"><strong class=\"schema-faq-question\"><strong>What happens if I breach any of my obligations?<\/strong><\/strong> <p class=\"schema-faq-answer\">The consequences of breaching a company obligation depend on what obligation your company breaches and how serious the breach is. For example, your company may hold an AGM that did not comply with the notice requirements set out in your company constitution. In this case, a court may declare that the meeting is invalid. Also, if you fail to file an annual return, your company could be removed from the Companies Register.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1618883612706\"><strong class=\"schema-faq-question\"><strong>How important is my company constitution?<\/strong><\/strong> <p class=\"schema-faq-answer\">Your company constitution is very important. This document can specify specific additional requirements. For example, your constitution may outline particular notice requirements for holding a general meeting or provide special exemptions that otherwise would not apply. Make sure you read your company constitution carefully.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1618883627225\"><strong class=\"schema-faq-question\"><strong>Are there other reporting requirements?<\/strong><\/strong> <p class=\"schema-faq-answer\">Yes, there are. In particular, different entities are bound by different laws and rules. The rules outlined in this article should apply to most companies, but there are some instances where other laws and rules will apply.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"ed19fd34f0\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/204582\" \/>            <input value=\"https:\/\/legalvision.co.nz\/corporations\/3-key-annual-obligations-for-a-company\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"3 Key Annual Obligations for a Company in New Zealand\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Companies in New Zealand have several annual obligations that they need to comply with every year. It can sometimes be challenging to understand what all your obligations are. There is often a lot of legalese and complex language, and the websites covering what you need to do are not always as straightforward as they could<a href=\"https:\/\/legalvision.co.nz\/corporations\/3-key-annual-obligations-for-a-company\/\">Continue reading <span class=\"sr-only\">&#8220;3 Key Annual Obligations for a Company in New Zealand&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13235,"featured_media":201764,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"202036,218413,1288,219097,213469,1205","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[14],"tags":[30,223,497,763,764,765,766],"class_list":["post-204582","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-corporations","tag-company","tag-company-constitution","tag-corporation","tag-annual-obligations","tag-annual-return","tag-annual-report","tag-agm"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Key Annual Obligations for a Company | LegalVision New Zealand<\/title>\n<meta name=\"description\" content=\"Running a company requires staying on top of annual obligations and reporting requirements. 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Matt previously worked as an employment lawyer in a top-tier firm in New Zealand, and now works at the University of Auckland as a Research Fellow in the Faculty of Law.","sameAs":["anthony.lieu@legalvision.com.au"],"url":"https:\/\/legalvision.co.nz\/author\/mattbartlett\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/corporations\/3-key-annual-obligations-for-a-company\/#faq-question-1618883594212","name":"What happens if I breach any of my obligations?","acceptedAnswer":{"@type":"Answer","text":"The consequences of breaching a company obligation depend on what obligation your company breaches and how serious the breach is. For example, your company may hold an AGM that did not comply with the notice requirements set out in your company constitution. In this case, a court may declare that the meeting is invalid. Also, if you fail to file an annual return, your company could be removed from the Companies Register.","inLanguage":"en-NZ"},"inLanguage":"en-NZ"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/corporations\/3-key-annual-obligations-for-a-company\/#faq-question-1618883612706","name":"How important is my company constitution?","acceptedAnswer":{"@type":"Answer","text":"Your company constitution is very important. This document can specify specific additional requirements. For example, your constitution may outline particular notice requirements for holding a general meeting or provide special exemptions that otherwise would not apply. Make sure you read your company constitution carefully.","inLanguage":"en-NZ"},"inLanguage":"en-NZ"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/corporations\/3-key-annual-obligations-for-a-company\/#faq-question-1618883627225","name":"Are there other reporting requirements?","acceptedAnswer":{"@type":"Answer","text":"Yes, there are. In particular, different entities are bound by different laws and rules. The rules outlined in this article should apply to most companies, but there are some instances where other laws and rules will apply.","inLanguage":"en-NZ"},"inLanguage":"en-NZ"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/204582","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/users\/13235"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/comments?post=204582"}],"version-history":[{"count":5,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/204582\/revisions"}],"predecessor-version":[{"id":220271,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/204582\/revisions\/220271"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/media\/201764"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/media?parent=204582"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/categories?post=204582"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/tags?post=204582"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}