{"id":210300,"date":"2021-09-24T14:05:21","date_gmt":"2021-09-24T01:05:21","guid":{"rendered":"https:\/\/legalvision.co.nz\/?p=210300"},"modified":"2021-09-29T19:59:54","modified_gmt":"2021-09-29T06:59:54","slug":"manage-employees-internet","status":"publish","type":"post","link":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/","title":{"rendered":"How Can I Manage My Employees&#8217; Internet And Email Usage Under the NZ Privacy Act?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">New Zealand privacy law requires that you protect the personal information you deal with<\/span>. This legislation impacts how <span style=\"font-weight: 400\">you manage your employees\u2019 internet and email usage. However, while you can manage such usage to minimise certain privacy risks, like privacy breaches, you need to do so in a way that intrudes on employee privacy as little as possible. For some guidance, this article will go through how you can manage your employees\u2019 internet and email usage under the <\/span><a href=\"https:\/\/legalvision.co.nz\/data-privacy-it\/privacy-act-new-zealand\/\"><span style=\"font-weight: 400\">New Zealand <\/span><i><span style=\"font-weight: 400\">Privacy Act<\/span><\/i><\/a><i><span style=\"font-weight: 400\">.<\/span><\/i><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">What Is the Privacy Act?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">The <\/span><i><span style=\"font-weight: 400\">Privacy Act<\/span><\/i> <a href=\"https:\/\/legalvision.co.nz\/data-privacy-it\/privacy-act-and-information-privacy-principles\/\"><span style=\"font-weight: 400\">sets out what privacy protections<\/span><\/a><span style=\"font-weight: 400\"> the law gives people in New Zealand. It does so by setting certain requirements for any entity that deals with any information that can identify a living person, which it classifies as <\/span><a href=\"https:\/\/legalvision.co.nz\/data-privacy-it\/personal-information-nz\/\"><span style=\"font-weight: 400\">personal information<\/span><\/a><span style=\"font-weight: 400\">. Examples of personal information include:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">names;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">email addresses;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">physical addresses;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">photos; and<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">phone numbers.<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Your business will likely deal with the personal information of both your customers and your employees, which means you will need to comply with the <\/span><i><span style=\"font-weight: 400\">Privacy Act\u2019s<\/span><\/i><span style=\"font-weight: 400\"> requirements. These include:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">collecting personal information in a legal manner and for a legitimate purpose;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">only collecting personal information that you need;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">only using data for the purpose you told people at the time of collection;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">applying reasonable security measures to information according to its sensitivity;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">telling individuals what information you are collecting and why;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">only storing information for as long as you need it;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">letting individuals access and correct the personal information you hold about them;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">not using data in a way your customers\/employees would not expect;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">only sharing personal information where you have consent or the law requires it;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">disposing of information securely;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">having a privacy officer at your business; and<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">reporting any privacy\/data breaches where they are likely to cause serious harm.<\/span><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Privacy Breaches<\/span><\/h2>\n\n\n\n<p>Privacy breaches can unfold in multiple different ways. <span style=\"font-weight: 400\">A privacy breach can happen when:&nbsp;<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">an unauthorised person (or group of people) has gained access to the personal information that your business deals with;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">personal information is misused, lost, deleted, altered, or destroyed; or<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">something is preventing you from gaining access to your stored personal information, such as a cyberattack.<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">If your business stores personal information that is subject to a privacy breach, you have various obligations. These will depend on the nature of the information you hold<\/span> and the <span style=\"font-weight: 400\">severity of the privacy breach.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">For example, if an employee sends a confidential email containing sensitive personal information to the wrong email address, this is likely to be a privacy breach. As an agency under the <\/span><i><span style=\"font-weight: 400\">Privacy Act<\/span><\/i><span style=\"font-weight: 400\">, generally, you will be responsible for the actions of your employees.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">It is important to note that privacy breaches can be intentional or accidental. Either way, you need to prepare for privacy breaches and account for risks that may lead to them. In addition, you have a responsibility to reasonably secure any personal information you store or share, which you can reflect in your workplace internet and email policies.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">Therefore, reflecting security in your workplace practices to avoid privacy breaches can help you comply with your obligations under the <\/span><i><span style=\"font-weight: 400\">Privacy Act. <\/span><\/i><span style=\"font-weight: 400\">Actions such as monitoring staff internet and email usage may then fall under this practice.<\/span><\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+64800005570\" class=\"not-prose\">0800 005 570<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left gform_input_bg_white    \">\n    <script>\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of gform.initializeOnLoaded() is deprecated in the form editor context and will be removed in Gravity Forms 3.1.\"),o(),0))},initializeOnLoaded:function(o){gform.callIfLoaded(o)||(document.addEventListener(\"gform_main_scripts_loaded\",()=>{gform.scriptsLoaded=!0,gform.callIfLoaded(o)}),document.addEventListener(\"gform\/theme\/scripts_loaded\",()=>{gform.themeScriptsLoaded=!0,gform.callIfLoaded(o)}),window.addEventListener(\"DOMContentLoaded\",()=>{gform.domLoaded=!0,gform.callIfLoaded(o)}))},hooks:{action:{},filter:{}},addAction:function(o,r,e,t){gform.addHook(\"action\",o,r,e,t)},addFilter:function(o,r,e,t){gform.addHook(\"filter\",o,r,e,t)},doAction:function(o){gform.doHook(\"action\",o,arguments)},applyFilters:function(o){return gform.doHook(\"filter\",o,arguments)},removeAction:function(o,r){gform.removeHook(\"action\",o,r)},removeFilter:function(o,r,e){gform.removeHook(\"filter\",o,r,e)},addHook:function(o,r,e,t,n){null==gform.hooks[o][r]&&(gform.hooks[o][r]=[]);var d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});\n<\/script>\n\n                <div class='gf_browser_gecko gform_wrapper gravity-theme gform-theme--no-framework lawyer-form_wrapper gplaceholder_wrapper form-with-labels-no-asterisks_wrapper has-new-validation-error-styling_wrapper' data-form-theme='gravity-theme' data-form-index='0' id='gform_wrapper_2452' style='display:none'><div id='gf_2452' class='gform_anchor' tabindex='-1'><\/div><form method='post' enctype='multipart\/form-data' target='gform_ajax_frame_2452' id='gform_2452' class='lawyer-form gplaceholder form-with-labels-no-asterisks has-new-validation-error-styling' action='\/api\/wp\/v2\/posts\/210300#gf_2452' data-formid='2452' novalidate>\n                        <div class='gform-body gform_body'><div id='gform_fields_2452' class='gform_fields top_label form_sublabel_below description_below validation_below'><div id=\"field_2452_15\" class=\"gfield gfield--type-honeypot gform_validation_container field_sublabel_below gfield--has-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2452_15'>Instagram<\/label><div class='ginput_container'><input name='input_15' id='input_2452_15' type='text' value='' autocomplete='new-password'\/><\/div><div class='gfield_description' id='gfield_description_2452_15'>This field is for validation purposes and should be left unchanged.<\/div><\/div><div id=\"field_2452_1\" class=\"gfield gfield--type-text gfield--input-type-text gf_left_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2452_1'>First Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_1' id='input_2452_1' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2452_12\" class=\"gfield gfield--type-text gfield--input-type-text gf_right_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2452_12'>Last Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_text'><input name='input_12' id='input_2452_12' type='text' value='' class='medium'     aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2452_2\" class=\"gfield gfield--type-email gfield--input-type-email gf_left_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2452_2'>Email Address<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_2' id='input_2452_2' type='email' value='' class='medium'    aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div id=\"field_2452_3\" class=\"gfield gfield--type-phone gfield--input-type-phone gf_right_half gfield--width-half gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2452_3'>Phone<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_phone'><input name='input_3' id='input_2452_3' type='tel' value='' class='medium'   aria-required=\"true\" aria-invalid=\"false\"   \/><\/div><\/div><div id=\"field_2452_14\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-full custom-select gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2452_14'>Number of Employees in Your Business<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_select'><select name='input_14' id='input_2452_14' class='large gfield_select'    aria-required=\"true\" aria-invalid=\"false\" ><option value='' ><\/option><option value='0' >0<\/option><option value='1' >1-5<\/option><option value='6' >6-20<\/option><option value='21' >21-50<\/option><option value='51' >51-250<\/option><option value='250' >250+<\/option><\/select><\/div><\/div><div id=\"field_2452_4\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_2452_4'>Tell us about your enquiry<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_textarea'><textarea name='input_4' id='input_2452_4' class='textarea medium'     aria-required=\"true\" aria-invalid=\"false\"   rows='10' cols='50'><\/textarea><\/div><\/div><div id=\"field_2452_5\" class=\"gfield gfield--type-html gfield--input-type-html gfield_html gfield_html_formatted gfield_no_follows_desc field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  >By submitting this form, you agree to receive emails from LegalVision and can unsubscribe at any time. View our <a href=\"https:\/\/legalvision.co.nz\/privacy-policy\/\" target=\"_blank\">Privacy Policy<\/a>. <\/div><div id=\"field_2452_8\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_8' id='input_2452_8' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='http:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/210300' \/><\/div><\/div><div id=\"field_2452_13\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"  ><div class='ginput_container ginput_container_text'><input name='input_13' id='input_2452_13' type='hidden' class='gform_hidden'  aria-invalid=\"false\" value='generic_form' \/><\/div><\/div><\/div><\/div>\n        <div class='gform-footer gform_footer top_label'> <button type=\"submit\" id=\"gform_submit_button_2452\" class=\"gform_button button\" onclick=\"gform.submission.handleButtonClick(this);\" data-submission-type=\"submit\"><span class=\"gform_submit_button__text\">Submit Now<\/span><\/button> <input type='hidden' name='gform_ajax' value='form_id=2452&amp;title=&amp;description=&amp;tabindex=0&amp;theme=gravity-theme&amp;hash=8d907caff460821c366ed2411b0c45b3' \/>\n            <input type='hidden' class='gform_hidden' name='gform_submission_method' data-js='gform_submission_method_2452' value='iframe' \/>\n            <input type='hidden' class='gform_hidden' name='gform_theme' data-js='gform_theme_2452' id='gform_theme_2452' value='gravity-theme' \/>\n            <input type='hidden' class='gform_hidden' name='gform_style_settings' data-js='gform_style_settings_2452' id='gform_style_settings_2452' value='' \/>\n            <input type='hidden' class='gform_hidden' name='is_submit_2452' value='1' \/>\n            <input type='hidden' class='gform_hidden' name='gform_submit' value='2452' \/>\n            \n            <input type='hidden' class='gform_hidden' name='gform_currency' data-currency='AUD' value='LLu9bqdqM1KEgbUOfKnpI0XW9MVY\/aZQyathSmEdQ+ksrC6VTbIpNa8rl9dtZutWDnLYYaO\/+Cw2uuCX4hwxqYiJ6qdqxIIVoSTz8VDadwnmPnQ=' \/>\n            <input type='hidden' class='gform_hidden' name='gform_unique_id' value='' \/>\n            <input type='hidden' class='gform_hidden' name='state_2452' value='WyJ7XCIxNFwiOltcIjIyODY0N2ViMWU3NTcxZjA4YTY4NGJmMDcwMTk3Y2I0XCIsXCJiMzk3YmQ1MDBmMmFjNjk1ODE4MzdmNTBhYTA2MzQ0OFwiLFwiNGYyNGZkZGEwMzlkNDUxMWFhZGE1NGYwZmQwZmNiZTdcIixcIjUyMmJkMDE2M2I2ZmEwOTI3NDZhZjU5YTg0ZmM1NDk5XCIsXCIzODRlNjk1YjQxMTAzMWFiYmQ2ODEyMGYyZWFhMDYyNlwiLFwiYjkzNDcwNTE2MjkxOGRjZWViMjQzNzRjNmE0NGVmNTlcIixcIjQxMTliODZhMzVjYzJiMWViNDZiMmQ4NjRlNGUzZmNjXCJdfSIsIjQ3MjNiMzA2ZDIyZGVkODA2N2YyMjYyOThkYzI1ODVmIl0=' \/>\n            <input type='hidden' autocomplete='off' class='gform_hidden' name='gform_target_page_number_2452' id='gform_target_page_number_2452' value='0' \/>\n            <input type='hidden' autocomplete='off' class='gform_hidden' name='gform_source_page_number_2452' id='gform_source_page_number_2452' value='1' \/>\n            <input type='hidden' name='gform_field_values' value='' \/>\n            \n        <\/div>\n                        <\/form>\n                        <\/div>\n\t\t                <iframe style='display:none;width:0px;height:0px;' src='about:blank' name='gform_ajax_frame_2452' id='gform_ajax_frame_2452' title='This iframe contains the logic required to handle Ajax powered Gravity Forms.'><\/iframe>\n\t\t                <script>\ngform.initializeOnLoaded( function() {gformInitSpinner( 2452, 'https:\/\/legalvision.co.nz\/wp-content\/themes\/legalv-v6\/img\/spinner.svg', true );jQuery('#gform_ajax_frame_2452').on('load',function(){var contents = jQuery(this).contents().find('*').html();var is_postback = contents.indexOf('GF_AJAX_POSTBACK') >= 0;if(!is_postback){return;}var form_content = jQuery(this).contents().find('#gform_wrapper_2452');var is_confirmation = jQuery(this).contents().find('#gform_confirmation_wrapper_2452').length > 0;var is_redirect = contents.indexOf('gformRedirect(){') >= 0;var is_form = form_content.length > 0 && ! is_redirect && ! is_confirmation;var mt = parseInt(jQuery('html').css('margin-top'), 10) + parseInt(jQuery('body').css('margin-top'), 10) + 100;if(is_form){form_content.find('form').css('opacity', 0);jQuery('#gform_wrapper_2452').html(form_content.html());if(form_content.hasClass('gform_validation_error')){jQuery('#gform_wrapper_2452').addClass('gform_validation_error');} else {jQuery('#gform_wrapper_2452').removeClass('gform_validation_error');}setTimeout( function() { \/* delay the scroll by 50 milliseconds to fix a bug in chrome *\/ jQuery(document).scrollTop(jQuery('#gform_wrapper_2452').offset().top - mt); }, 50 );if(window['gformInitDatepicker']) {gformInitDatepicker();}if(window['gformInitPriceFields']) {gformInitPriceFields();}var current_page = jQuery('#gform_source_page_number_2452').val();gformInitSpinner( 2452, 'https:\/\/legalvision.co.nz\/wp-content\/themes\/legalv-v6\/img\/spinner.svg', true );jQuery(document).trigger('gform_page_loaded', [2452, current_page]);window['gf_submitting_2452'] = false;}else if(!is_redirect){var confirmation_content = jQuery(this).contents().find('.GF_AJAX_POSTBACK').html();if(!confirmation_content){confirmation_content = contents;}jQuery('#gform_wrapper_2452').replaceWith(confirmation_content);jQuery(document).scrollTop(jQuery('#gf_2452').offset().top - mt);jQuery(document).trigger('gform_confirmation_loaded', [2452]);window['gf_submitting_2452'] = false;wp.a11y.speak(jQuery('#gform_confirmation_message_2452').text());}else{jQuery('#gform_2452').append(contents);if(window['gformRedirect']) {gformRedirect();}}jQuery(document).trigger(\"gform_pre_post_render\", [{ formId: \"2452\", currentPage: \"current_page\", abort: function() { this.preventDefault(); } }]);        if (event && event.defaultPrevented) {                return;        }        const gformWrapperDiv = document.getElementById( \"gform_wrapper_2452\" );        if ( gformWrapperDiv ) {            const visibilitySpan = document.createElement( \"span\" );            visibilitySpan.id = \"gform_visibility_test_2452\";            gformWrapperDiv.insertAdjacentElement( \"afterend\", visibilitySpan );        }        const visibilityTestDiv = document.getElementById( \"gform_visibility_test_2452\" );        let postRenderFired = false;        function triggerPostRender() {            if ( postRenderFired ) {                return;            }            postRenderFired = true;            gform.core.triggerPostRenderEvents( 2452, current_page );            if ( visibilityTestDiv ) {                visibilityTestDiv.parentNode.removeChild( visibilityTestDiv );            }        }        function debounce( func, wait, immediate ) {            var timeout;            return function() {                var context = this, args = arguments;                var later = function() {                    timeout = null;                    if ( !immediate ) func.apply( context, args );                };                var callNow = immediate && !timeout;                clearTimeout( timeout );                timeout = setTimeout( later, wait );                if ( callNow ) func.apply( context, args );            };        }        const debouncedTriggerPostRender = debounce( function() {            triggerPostRender();        }, 200 );        if ( visibilityTestDiv && visibilityTestDiv.offsetParent === null ) {            const observer = new MutationObserver( ( mutations ) => {                mutations.forEach( ( mutation ) => {                    if ( mutation.type === 'attributes' && visibilityTestDiv.offsetParent !== null ) {                        debouncedTriggerPostRender();                        observer.disconnect();                    }                });            });            observer.observe( document.body, {                attributes: true,                childList: false,                subtree: true,                attributeFilter: [ 'style', 'class' ],            });        } else {            triggerPostRender();        }    } );} );\n<\/script>\n<\/div>\n<\/div>\n<div id=\"content-next\"><!-- scroll anchor --><\/div>\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Respecting the Privacy of Your Employees<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">However, the <\/span><i><span style=\"font-weight: 400\">Privacy Act<\/span><\/i><span style=\"font-weight: 400\"> also protects the privacy of your employees themselves. Their personal information will be part of the personal information your business deals with, so you have the same obligations when dealing with it. In particular, you can only collect employee personal information when it is necessary for your business to complete its legitimate activities. Therefore, you can only monitor or track employee internet and email usage as far as it is necessary for security and preventing privacy breaches. Accordingly, you can only do so:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">lawfully;&nbsp;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">fairly; and<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">in a way that is not unreasonably intrusive.<\/span><\/li><\/ul>\n\n\n\n<div class=\"box box--icon box--info\">\n<p><span style=\"font-weight: 400\">For example, asking your employees for their social media passwords so that you can monitor their social media usage is not necessary and is likely to be unreasonably intrusive.<\/span><\/p>\n<\/div>\n\n\n\n<p><span style=\"font-weight: 400\">As a result, in most cases, you will need to tell your employees when you are monitoring their internet or email usage unless you have a very strong reason not to. Additionally, you will engage the other requirements of the <\/span><i><span style=\"font-weight: 400\">Privacy Act<\/span><\/i><span style=\"font-weight: 400\"> when dealing with any personal information you collect in this way.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Developing Appropriate Policies<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Therefore, when developing workplace policies for employee internet and email usage, you need to balance your business\u2019 needs for security with their privacy rights. Work with them to find fair solutions and consider:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">what qualifies as acceptable email and internet use;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">what processes and steps employees need to observe when sending personal information over the internet or email;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">why you are collecting any personal information, and whether it is necessary;<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">how you will inform staff of any privacy obligations; and<\/span><\/li><li style=\"font-weight: 400\"><span style=\"font-weight: 400\">who has access to any employee personal information you collect.<\/span><\/li><\/ul>\n\n\n\n<div class=\"box box--icon box--info\">\n<p><span style=\"font-weight: 400\">You need to set out any such policies in your employment agreement so that employees are aware of any monitoring or other management.<\/span><\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Key Takeaways<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">The <\/span><i><span style=\"font-weight: 400\">Privacy Act<\/span><\/i><span style=\"font-weight: 400\"> will relate to how you can manage your employees\u2019 internet and email usage in two main ways. First, it requires that you implement appropriate security measures to reduce privacy risks, including monitoring and restricting your employees\u2019 internet and email usage. Second, on the other hand, you need to do this while respecting the privacy protections the <\/span><i><span style=\"font-weight: 400\">Privacy Act <\/span><\/i><span style=\"font-weight: 400\">grants your own employees, which means you need to inform your employees about how you will manage their internet and email usage.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">If you would like more information or help with the <\/span><i><span style=\"font-weight: 400\">Privacy Act <\/span><\/i><span style=\"font-weight: 400\">and your workplace policies, contact <\/span><a href=\"https:\/\/legalvision.co.nz\/it-lawyers-lp\"><span style=\"font-weight: 400\">LegalVision\u2019s data, privacy, and IT lawyers<\/span><\/a><span style=\"font-weight: 400\"> on <a href=\"tel:+64800005570\" class=\"AVANSERnumber dynamic-number\">0800 005 570<\/a> or fill out the form on this page.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">Frequently Asked Questions<\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1632444867857\"><strong class=\"schema-faq-question\">What is the <em>Privacy Act?<\/em><\/strong> <p class=\"schema-faq-answer\">The <em>Privacy Act <\/em>is New Zealand\u2019s main privacy law that defines personal information and sets out requirements for businesses that deal with it. It aims to promote and protect privacy rights.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1632444886785\"><strong class=\"schema-faq-question\">Can I monitor my employees\u2019 email and internet usage under the <em>Privacy Act?<\/em><\/strong> <p class=\"schema-faq-answer\">You can only monitor your employees\u2019 email and internet usage as far as it is reasonable and only when necessary for a legitimate business purpose. Therefore, you should aim to protect email privacy where possible. When you collect any personal information in this way, you need to tell your employees. <\/p> <\/div> <\/div>\n","protected":false},"excerpt":{"rendered":"<p>New Zealand privacy law requires that you protect the personal information you deal with. This legislation impacts how you manage your employees\u2019 internet and email usage. However, while you can manage such usage to minimise certain privacy risks, like privacy breaches, you need to do so in a way that intrudes on employee privacy as<a href=\"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/\">Continue reading <span class=\"sr-only\">&#8220;How Can I Manage My Employees&#8217; Internet And Email Usage Under the NZ Privacy Act?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13236,"featured_media":201798,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[28],"tags":[38,54,237,1100,1101,1102],"class_list":["post-210300","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-privacy-it","tag-privacy-act","tag-medium-business","tag-privacy-policy","tag-employee-privacy","tag-internet","tag-email-policy"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Manage Employees&#039; Internet And Email Usage | LegalVision NZ<\/title>\n<meta name=\"description\" content=\"Under the Privacy Act, while you can manage employees&#039; internet and email usage to minimise risks, you need to respect employee privacy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How To Manage Employees&#039; Internet And Email Usage | LegalVision NZ\" \/>\n<meta property=\"og:description\" content=\"Under the Privacy Act, while you can manage employees&#039; internet and email usage to minimise risks, you need to respect employee privacy.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/\" \/>\n<meta property=\"og:site_name\" content=\"LegalVision New Zealand\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/LegalVision\" \/>\n<meta property=\"article:published_time\" content=\"2021-09-24T01:05:21+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-09-29T06:59:54+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2021\/01\/11151437\/campaign-creators-774sCXD0dDU-unsplash.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2000\" \/>\n\t<meta property=\"og:image:height\" content=\"1333\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Emma Lindblom\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:site\" content=\"@LegalVision_law\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Emma Lindblom\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/\"},\"author\":{\"name\":\"Emma Lindblom\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#\\\/schema\\\/person\\\/32362b5331a9cb23e31b656d199e7b72\"},\"headline\":\"How Can I Manage My Employees&#8217; Internet And Email Usage Under the NZ Privacy Act?\",\"datePublished\":\"2021-09-24T01:05:21+00:00\",\"dateModified\":\"2021-09-29T06:59:54+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/\"},\"wordCount\":1077,\"publisher\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/img.legalvision.com.au\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2021\\\/01\\\/11151437\\\/campaign-creators-774sCXD0dDU-unsplash.jpg\",\"keywords\":[\"privacy act\",\"medium business\",\"privacy policy\",\"employee privacy\",\"internet\",\"email policy\"],\"articleSection\":[\"Data, Privacy and IT Articles\"],\"inLanguage\":\"en-NZ\"},{\"@type\":[\"WebPage\",\"FAQPage\"],\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/\",\"url\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/\",\"name\":\"How To Manage Employees' Internet And Email Usage | LegalVision NZ\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/img.legalvision.com.au\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2021\\\/01\\\/11151437\\\/campaign-creators-774sCXD0dDU-unsplash.jpg\",\"datePublished\":\"2021-09-24T01:05:21+00:00\",\"dateModified\":\"2021-09-29T06:59:54+00:00\",\"description\":\"Under the Privacy Act, while you can manage employees' internet and email usage to minimise risks, you need to respect employee privacy.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#breadcrumb\"},\"mainEntity\":[{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#faq-question-1632444867857\"},{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#faq-question-1632444886785\"}],\"inLanguage\":\"en-NZ\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-NZ\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#primaryimage\",\"url\":\"https:\\\/\\\/img.legalvision.com.au\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2021\\\/01\\\/11151437\\\/campaign-creators-774sCXD0dDU-unsplash.jpg\",\"contentUrl\":\"https:\\\/\\\/img.legalvision.com.au\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2021\\\/01\\\/11151437\\\/campaign-creators-774sCXD0dDU-unsplash.jpg\",\"width\":2000,\"height\":1333,\"caption\":\"Can an Email Be Considered a Legal Document in NZ? | LegalVision NZ\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/legalvision.co.nz\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Articles\",\"item\":\"https:\\\/\\\/legalvision.co.nz\\\/articles\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Data, Privacy and IT Articles\",\"item\":\"https:\\\/\\\/legalvision.co.nz\\\/category\\\/data-privacy-it\\\/\"},{\"@type\":\"ListItem\",\"position\":4,\"name\":\"How Can I Manage My Employees&#8217; Internet And Email Usage Under the NZ Privacy Act?\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#website\",\"url\":\"https:\\\/\\\/legalvision.co.nz\\\/\",\"name\":\"LegalVision New Zealand\",\"description\":\"LegalVision is a commercial law firm in NZ with a commitment to innovation\",\"publisher\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/legalvision.co.nz\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-NZ\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#organization\",\"name\":\"LegalVision New Zealand\",\"url\":\"https:\\\/\\\/legalvision.co.nz\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-NZ\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/legalvision.co.nz\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2020\\\/11\\\/LegalVision_square_logo.png\",\"contentUrl\":\"https:\\\/\\\/legalvision.co.nz\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2020\\\/11\\\/LegalVision_square_logo.png\",\"width\":400,\"height\":400,\"caption\":\"LegalVision New Zealand\"},\"image\":{\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#\\\/schema\\\/logo\\\/image\\\/\"},\"sameAs\":[\"https:\\\/\\\/www.facebook.com\\\/LegalVision\",\"https:\\\/\\\/x.com\\\/LegalVision_law\",\"https:\\\/\\\/www.linkedin.com\\\/company\\\/legalvision-group\"]},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/#\\\/schema\\\/person\\\/32362b5331a9cb23e31b656d199e7b72\",\"name\":\"Emma Lindblom\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-NZ\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/ad516503a11cd5ca435acc9bb6523536?s=96\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/ad516503a11cd5ca435acc9bb6523536?s=96\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/ad516503a11cd5ca435acc9bb6523536?s=96\",\"caption\":\"Emma Lindblom\"},\"description\":\"Emma is a Legal Editor based in New Zealand. She is experienced at writing for online publications and wants to use these writing skills to make legal information transparent and accessible for anyone. Emma has a double degree in Law and Politics, with a minor in Psychology.\",\"url\":\"https:\\\/\\\/legalvision.co.nz\\\/author\\\/emmalindblom\\\/\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#faq-question-1632444867857\",\"name\":\"What is the Privacy Act?\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"The <em>Privacy Act <\\\/em>is New Zealand\u2019s main privacy law that defines personal information and sets out requirements for businesses that deal with it. It aims to promote and protect privacy rights.\",\"inLanguage\":\"en-NZ\"},\"inLanguage\":\"en-NZ\"},{\"@type\":\"Question\",\"@id\":\"https:\\\/\\\/legalvision.co.nz\\\/data-privacy-it\\\/manage-employees-internet\\\/#faq-question-1632444886785\",\"name\":\"Can I monitor my employees\u2019 email and internet usage under the Privacy Act?\",\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"You can only monitor your employees\u2019 email and internet usage as far as it is reasonable and only when necessary for a legitimate business purpose. Therefore, you should aim to protect email privacy where possible. When you collect any personal information in this way, you need to tell your employees. \",\"inLanguage\":\"en-NZ\"},\"inLanguage\":\"en-NZ\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How To Manage Employees' Internet And Email Usage | LegalVision NZ","description":"Under the Privacy Act, while you can manage employees' internet and email usage to minimise risks, you need to respect employee privacy.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/","og_locale":"en_US","og_type":"article","og_title":"How To Manage Employees' Internet And Email Usage | LegalVision NZ","og_description":"Under the Privacy Act, while you can manage employees' internet and email usage to minimise risks, you need to respect employee privacy.","og_url":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/","og_site_name":"LegalVision New Zealand","article_publisher":"https:\/\/www.facebook.com\/LegalVision","article_published_time":"2021-09-24T01:05:21+00:00","article_modified_time":"2021-09-29T06:59:54+00:00","og_image":[{"width":2000,"height":1333,"url":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2021\/01\/11151437\/campaign-creators-774sCXD0dDU-unsplash.jpg","type":"image\/jpeg"}],"author":"Emma Lindblom","twitter_card":"summary_large_image","twitter_creator":"@LegalVision_law","twitter_site":"@LegalVision_law","twitter_misc":{"Written by":"Emma Lindblom","Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#article","isPartOf":{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/"},"author":{"name":"Emma Lindblom","@id":"https:\/\/legalvision.co.nz\/#\/schema\/person\/32362b5331a9cb23e31b656d199e7b72"},"headline":"How Can I Manage My Employees&#8217; Internet And Email Usage Under the NZ Privacy Act?","datePublished":"2021-09-24T01:05:21+00:00","dateModified":"2021-09-29T06:59:54+00:00","mainEntityOfPage":{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/"},"wordCount":1077,"publisher":{"@id":"https:\/\/legalvision.co.nz\/#organization"},"image":{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#primaryimage"},"thumbnailUrl":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2021\/01\/11151437\/campaign-creators-774sCXD0dDU-unsplash.jpg","keywords":["privacy act","medium business","privacy policy","employee privacy","internet","email policy"],"articleSection":["Data, Privacy and IT Articles"],"inLanguage":"en-NZ"},{"@type":["WebPage","FAQPage"],"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/","url":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/","name":"How To Manage Employees' Internet And Email Usage | LegalVision NZ","isPartOf":{"@id":"https:\/\/legalvision.co.nz\/#website"},"primaryImageOfPage":{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#primaryimage"},"image":{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#primaryimage"},"thumbnailUrl":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2021\/01\/11151437\/campaign-creators-774sCXD0dDU-unsplash.jpg","datePublished":"2021-09-24T01:05:21+00:00","dateModified":"2021-09-29T06:59:54+00:00","description":"Under the Privacy Act, while you can manage employees' internet and email usage to minimise risks, you need to respect employee privacy.","breadcrumb":{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#breadcrumb"},"mainEntity":[{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#faq-question-1632444867857"},{"@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#faq-question-1632444886785"}],"inLanguage":"en-NZ","potentialAction":[{"@type":"ReadAction","target":["https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/"]}]},{"@type":"ImageObject","inLanguage":"en-NZ","@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#primaryimage","url":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2021\/01\/11151437\/campaign-creators-774sCXD0dDU-unsplash.jpg","contentUrl":"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2021\/01\/11151437\/campaign-creators-774sCXD0dDU-unsplash.jpg","width":2000,"height":1333,"caption":"Can an Email Be Considered a Legal Document in NZ? | LegalVision NZ"},{"@type":"BreadcrumbList","@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/legalvision.co.nz\/"},{"@type":"ListItem","position":2,"name":"Articles","item":"https:\/\/legalvision.co.nz\/articles\/"},{"@type":"ListItem","position":3,"name":"Data, Privacy and IT Articles","item":"https:\/\/legalvision.co.nz\/category\/data-privacy-it\/"},{"@type":"ListItem","position":4,"name":"How Can I Manage My Employees&#8217; Internet And Email Usage Under the NZ Privacy Act?"}]},{"@type":"WebSite","@id":"https:\/\/legalvision.co.nz\/#website","url":"https:\/\/legalvision.co.nz\/","name":"LegalVision New Zealand","description":"LegalVision is a commercial law firm in NZ with a commitment to innovation","publisher":{"@id":"https:\/\/legalvision.co.nz\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/legalvision.co.nz\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-NZ"},{"@type":"Organization","@id":"https:\/\/legalvision.co.nz\/#organization","name":"LegalVision New Zealand","url":"https:\/\/legalvision.co.nz\/","logo":{"@type":"ImageObject","inLanguage":"en-NZ","@id":"https:\/\/legalvision.co.nz\/#\/schema\/logo\/image\/","url":"https:\/\/legalvision.co.nz\/wp-content\/uploads\/sites\/2\/2020\/11\/LegalVision_square_logo.png","contentUrl":"https:\/\/legalvision.co.nz\/wp-content\/uploads\/sites\/2\/2020\/11\/LegalVision_square_logo.png","width":400,"height":400,"caption":"LegalVision New Zealand"},"image":{"@id":"https:\/\/legalvision.co.nz\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/LegalVision","https:\/\/x.com\/LegalVision_law","https:\/\/www.linkedin.com\/company\/legalvision-group"]},{"@type":"Person","@id":"https:\/\/legalvision.co.nz\/#\/schema\/person\/32362b5331a9cb23e31b656d199e7b72","name":"Emma Lindblom","image":{"@type":"ImageObject","inLanguage":"en-NZ","@id":"https:\/\/secure.gravatar.com\/avatar\/ad516503a11cd5ca435acc9bb6523536?s=96","url":"https:\/\/secure.gravatar.com\/avatar\/ad516503a11cd5ca435acc9bb6523536?s=96","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/ad516503a11cd5ca435acc9bb6523536?s=96","caption":"Emma Lindblom"},"description":"Emma is a Legal Editor based in New Zealand. She is experienced at writing for online publications and wants to use these writing skills to make legal information transparent and accessible for anyone. Emma has a double degree in Law and Politics, with a minor in Psychology.","url":"https:\/\/legalvision.co.nz\/author\/emmalindblom\/"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#faq-question-1632444867857","name":"What is the Privacy Act?","acceptedAnswer":{"@type":"Answer","text":"The <em>Privacy Act <\/em>is New Zealand\u2019s main privacy law that defines personal information and sets out requirements for businesses that deal with it. It aims to promote and protect privacy rights.","inLanguage":"en-NZ"},"inLanguage":"en-NZ"},{"@type":"Question","@id":"https:\/\/legalvision.co.nz\/data-privacy-it\/manage-employees-internet\/#faq-question-1632444886785","name":"Can I monitor my employees\u2019 email and internet usage under the Privacy Act?","acceptedAnswer":{"@type":"Answer","text":"You can only monitor your employees\u2019 email and internet usage as far as it is reasonable and only when necessary for a legitimate business purpose. Therefore, you should aim to protect email privacy where possible. When you collect any personal information in this way, you need to tell your employees. ","inLanguage":"en-NZ"},"inLanguage":"en-NZ"}]}},"_links":{"self":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/210300","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/users\/13236"}],"replies":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/comments?post=210300"}],"version-history":[{"count":9,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/210300\/revisions"}],"predecessor-version":[{"id":210584,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/posts\/210300\/revisions\/210584"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/media\/201798"}],"wp:attachment":[{"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/media?parent=210300"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/categories?post=210300"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/legalvision.co.nz\/api\/wp\/v2\/tags?post=210300"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}