{"id":2125,"date":"2020-12-23T13:07:05","date_gmt":"2020-12-23T03:07:05","guid":{"rendered":"https:\/\/nz.legalvision.com.au\/?p=2125"},"modified":"2024-09-11T14:07:21","modified_gmt":"2024-09-11T01:07:21","slug":"witness-signature","status":"publish","type":"post","link":"https:\/\/legalvision.co.nz\/commercial-contracts\/witness-signature\/","title":{"rendered":"Who Can Witness Your Signature in NZ?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400\">In the everyday running and administration of your business, you will likely come across several contracts and documents that you need to sign. Most of these will be simple contracts that your signature alone is enough to fulfil. However, contracts and records of a more complex nature require more intensive certification of your identity and agreement. These will often <a href=\"https:\/\/legalvision.co.nz\/commercial-contracts\/contract-witness-signature\/\">require a witness<\/a> to your signature. This is someone that watches you sign the document and then will sign themselves, indicating they have completed this process. They also certify that the overall document (in respect of its signatures) is valid. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400\">There are some requirements as to who can be a witness, and some documents require a special kind of witness signature that can only be performed by certain people. This article will explain who can be a witness, who some of these special witnesses are, and what kind of documents require such signatures.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">What Does a Witness to Your Signature Do?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">Generally, a witness in New Zealand is someone that is:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">18 years old or over;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">of sound mind;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">not under the influence of any drugs or alcohol;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">not a party to the agreement or has a financial interest in it; and&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">not a beneficiary if the document is a trust or self-managed superannuation fund.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">Having someone witness your signature authenticates that you are who you say you are and that you are the one doing the signing. This is crucial when contracts or documents are important or sensitive issues are at play. If an independent party verifies the signatures on the document, it also helps minimise issues around capacity and duress.&nbsp;<\/span><span id=\"docs-internal-guid-cd091800-7fff-3d9b-4ee2-08bcad255ecb\"><\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\"><a href=\"https:\/\/legalvision.co.nz\/corporations\/company-resolution\/\">director or shareholder resolutions<\/a>;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">trustee resolutions;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\"><a href=\"https:\/\/legalvision.co.nz\/business-structures\/legal-documents-need-start-trust\/\">trust documentation<\/a>;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">wills, codicils and other testamentary documents;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">commercial agreements; and&nbsp;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">property documentation.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">If the witness does not know you well (that is, has not known you for a year or more), you may need to bring some kind of photo identification with you to the signing. This could include, but is not limited to:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">your driver\u2019s licence;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">your passport; or<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">a Kiwi Access card.<\/span><\/li>\n<\/ul>\n\n\n\n<p><span style=\"font-weight: 400\">A witness can only authenticate your identity and signature on the document. Some documents may require someone (usually a lawyer) to:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">verify their contents;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">confirm that you (the signatory) are of sound mind; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">confirm that you understand the contents of the document itself.<\/span><\/li>\n<\/ul>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Some forms can be signed through electronic signatures now as well.<\/p>\n<\/div>\n\n\n\n<p>You can usually find such authorised witnesses through a register online. Further, you can find a JP through the Royal Federation of NZ Justices\u2019 Associations on their website. You can also find a Notary Public through the New Zealand Society of Notaries on their website.&nbsp;JPs are volunteers; you can usually find one in your local community. Notaries charge for their services and are practising lawyers you usually find in a law firm.&nbsp;<\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2021\/12\/22115855\/cytonn-photography-GJao3ZTX9gU-unsplash-e1640129621597.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Commercial Contracts Checklist<\/div>\n            <div class=\"body-text\">\n                <p>To protect your business, ensure supplier contracts meet your business\u2019 needs. Our free Commercial Contracts Checklist will help.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.nz\/Commercial_Contracts_Guide_NZ.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400\">&nbsp;Some Things to Note When Signing<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400\">It is crucial to ensure<\/span> you have read the documents carefully and fully understand what <span style=\"font-weight: 400\">you are signing. As part of the witnessing process, you must:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400\">ensure that the witness sees you sign and can confirm who you are;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">sign in blue or black ink so that your signature is visible on any electronic copies;<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">sign where indicated on any signature blocks throughout the whole document; and<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400\">initial any changes you make after signing the document.<\/span><\/li>\n<\/ul>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl 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Whether that be in a commercial capacity and you can get an ordinary witness, or it is something more serious, and you need to get an official authorised witness. You need to make sure that the witness is a party that does not have an interest in the contract or document that you are signing so that there is an appropriate level of separation between the two of you. <\/span><\/p>\n\n\n\n<p>If you are signing an important document, our experienced <a href=\"https:\/\/legalvision.co.nz\/contract-lawyers-lp\"><span style=\"font-weight: 400\">commercial contract lawyers<\/span><\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers who can answer your questions and draft and review your documents. Call us today at&nbsp;<a href=\"tel:+64800005570\">0800 005 570<\/a>&nbsp;or visit our&nbsp;<a href=\"https:\/\/legalvision.co.nz\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1606880228344\"><strong class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>Who can witness my signature?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong> <p class=\"schema-faq-answer\">The person who witnesses your signature needs to be over 18, of sound mind, not under the influence of any drugs or alcohol, and not have an interest in the document you are signing. Some documents will need special witnesses, such as a Notary Public or a Justice of the Peace.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1606989773267\"><strong class=\"schema-faq-question\"><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>How do I find an authorised witness?<\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong><\/strong> <p class=\"schema-faq-answer\">You can find authorised witnesses in the phone book or online, such as a Notary Public or a Justice of the Peace. New Zealand notaries have a registry at the New Zealand Society of Notaries, and NZ JPs also have one on the Royal Federation of NZ Justices&#8217; Associations website.<\/p> <\/div> <\/div>\n\n\n\n\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"ed19fd34f0\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/2125\" \/>            <input value=\"https:\/\/legalvision.co.nz\/commercial-contracts\/witness-signature\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Who Can Witness Your Signature in NZ?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>In the everyday running and administration of your business, you will likely come across several contracts and documents that you need to sign. Most of these will be simple contracts that your signature alone is enough to fulfil. However, contracts and records of a more complex nature require more intensive certification of your identity and<a href=\"https:\/\/legalvision.co.nz\/commercial-contracts\/witness-signature\/\">Continue reading <span class=\"sr-only\">&#8220;Who Can Witness Your Signature in NZ?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13496,"featured_media":934,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"210109,1577,2324,213628,2091,216635","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[3],"tags":[24,25,54,169,376,377],"class_list":["post-2125","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-commercial-contracts","tag-startup","tag-small-business","tag-medium-business","tag-affidavit","tag-witness","tag-contract-witnessing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Who Can Witness Your Signature in NZ? | LegalVision New Zealand<\/title>\n<meta name=\"description\" content=\"Are you looking to have your signature witnessed for legal documents in New Zealand? 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