{"id":227282,"date":"2024-07-31T13:47:24","date_gmt":"2024-07-31T00:47:24","guid":{"rendered":"https:\/\/legalvision.co.nz\/?p=227282"},"modified":"2025-01-15T13:46:18","modified_gmt":"2025-01-15T00:46:18","slug":"debt-collector-retrieve-unpaid-invoices","status":"publish","type":"post","link":"https:\/\/legalvision.co.nz\/uncategorized\/debt-collector-retrieve-unpaid-invoices\/","title":{"rendered":"Should My Business Use a Debt Collector to Retrieve Unpaid Invoices?"},"content":{"rendered":"\n<p>Recovering unpaid invoices can be very time-consuming and harm your business relationships. As a business, you want to resolve the issue quickly and efficiently. In New Zealand, there are two key players you can engage to recover your debt: a debt collector or a lawyer.&nbsp; This article will explore some of the key considerations to think about before using a debt collector and the alternatives to retrieving an unpaid invoice.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is Debt Collection?<\/h2>\n\n\n\n<p>Debt collection enables you to outsource retrieving your unpaid invoices to a third party or agency. A debt collector will attempt to collect the money owed through numerous avenues, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>letters;<\/li>\n\n\n\n<li>emails;<\/li>\n\n\n\n<li>phone calls;<\/li>\n\n\n\n<li>social media; and&nbsp;<\/li>\n\n\n\n<li>in person.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">What Should I Do Before Hiring a Debt Collector?&nbsp;<\/h2>\n\n\n\n<p>Your first step in recovering an unpaid invoice is contacting the concerned debtor directly. A debtor is a person who owes you (the creditor) money. Your company may have automatic systems in place to notify customers of their outstanding payments. While this automation is beneficial, you should contact them directly and speak with them in person before commencing debt recovery practices.&nbsp;<\/p>\n\n\n\n<p>With direct contact, you can discuss why the invoice has gone unpaid, helping you to reach the root cause and aid your decision-making. Your communication may prompt the debtor to pay the invoice without further action. Alternatively, you may devise a satisfactory payment plan.&nbsp;&nbsp;<\/p>\n\n\n\n<div  class=\"box box--icon box--info\">\n    <p>Unpaid invoices are not always intentional. They may arise from issues such as miscommunication, cash flow, disputes, or administrative errors.<\/p>\n<\/div>\n\n\n\n<p>Discussing the issue enables you to discern the likelihood of payment and the <a href=\"https:\/\/legalvision.co.nz\/disputes-and-litigation\/chase-unpaid-invoices\/\">debtor&#8217;s financial position<\/a>. If the invoices remain unpaid and the debtor shows no willingness or ability to pay, you should engage a debt collector or lawyer.&nbsp;&nbsp;<\/p>\n\n\n\n\n<a href=\"#content-next\"\n   class=\"block p-4 mt-10 text-xl font-bold text-center text-white no-underline bg-gray-800 rounded-t-xl\">\n    Continue reading this article below the form\n    <i class=\"text-xl fa-regular fa-arrow-down\"><\/i>\n<\/a>\n<div class=\"px-6 pt-10 pb-12 mb-10 text-center bg-gray-100 rounded-b-xl sm:px-12 test\">\n    <div class=\"mb-8 text-2xl font-bold text-orange\">\n        Need legal advice?\n        <br>\n        <span class=\"text-lg not-prose\">\n                            Call <a href=\"tel:+64800005570\" class=\"not-prose\">0800 005 570<\/a> for urgent assistance.\n                <br>\n                Otherwise, complete this form, and we will contact you within one business day.\n                    <\/span>\n    <\/div>\n\n    \n\n<div class=\"not-prose flex justify-center text-left 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However, the procedure, costs, and effects of a debt collector and lawyer differ, and this will determine whether you should engage one or the other.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Procedure<\/h3>\n\n\n\n<p>A debt collector, who may be part of a third-party agency, can contact your debtor by letter, email, phone, or in person. The agency informs the debtor regarding their unpaid invoice and demands payment. If the debtor refuses to pay, the agency will suggest initiating legal proceedings against them. You should take care when using a debt collector. New Zealand law dictates it is unlawful for debt collectors to make false or misleading representations. A debt collector must also not harass or coerce a debtor. As a result, when choosing a debt collector, ensure that you understand their process to mitigate any risk.<\/p>\n\n\n\n<p>On the other hand, a lawyer will write a <a href=\"https:\/\/legalvision.co.nz\/disputes-and-litigation\/letter-of-demand\/\">letter of demand<\/a> to your debtor requesting payment for the unpaid invoice by a specific date, or legal proceedings will commence. A lawyer will be able to assess your rights and obligations concerning the unpaid invoice and your debtor to provide you with a future direction. They can discuss your options and ensure the legality of the debt recovery.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Costs<\/h3>\n\n\n\n<p>A debt collection agency will either charge you a fee plus a commission. Alternatively, they may buy the debt from you and become the creditor (the person or entity owed money). Paying a debt collector&#8217;s fees is likely disproportionate or uneconomical for your smaller debts. Additionally, you will incur further legal costs if the matter proceeds to legal action. This may mean you pay more through the agency&#8217;s costs plus legal fees.<\/p>\n\n\n\n<p>By contrast, a lawyer operates with a fixed fee rate for work done, meaning if only one letter is necessary, you will only pay for the work concerning that letter. A fixed fee is beneficial for you to know how much upfront the process will cost so you may budget accordingly.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Effectiveness<\/h3>\n\n\n\n<p>An agency can help collect debts in complicated situations, but it can be costly. Debt collection can negatively affect your relationships with the debtor, whether that be a customer or another business. Before engaging a debt collector, you should, therefore, weigh the value of maintaining your business relationship with the debtor.\u00a0<\/p>\n\n\n\n<p>Engaging a lawyer to retrieve your unpaid invoice can be cost-effective and time-efficient. A letter from a lawyer strongly emphasises your determination to be paid or to bring legal action should the invoice remain outstanding. It may be that a demand letter prompts resolution as a debtor is likely to take a lawyer more seriously and make amends. If your debtor still refuses to pay the invoice, legal action can immediately commence. Since you have engaged a lawyer from the begnning, they know your circumstances and can initiate <a href=\"https:\/\/legalvision.co.nz\/disputes-and-litigation\/enforce-disputes-tribunal-order\/\">formal dispute resolution<\/a>. By comparison, a debt collection agency has no legal standing and cannot assist you further.<\/p>\n\n\n    <div class=\"my-7 lg:my-10 border-y-2 border-gray-100 py-7 lg:py-10 flex flex-col sm:flex-row items-start gap-10\">\n                    <img decoding=\"async\" class=\"w-52 mx-auto my-0! rounded\" src=\"https:\/\/img.legalvision.com.au\/wp-content\/uploads\/sites\/2\/2023\/05\/22210201\/guide-to-resolve-business-disputes-560x792-1.jpg\" alt=\"Front page of publication\"\n                 loading=\"lazy\" width=\"208\" height=\"298\">\n                <section>\n            <div class=\"text-2xl font-bold\">Guide to Resolving NZ Business Disputes<\/div>\n            <div class=\"body-text\">\n                <p>Commercial disputes are costly, stressful and can damage your business reputation. LegalVision\u2019s free Guide to Resolving NZ Business Disputes can help.<\/p>\n            <\/div>\n            \n\n<a href=\"https:\/\/go.legalvision.co.nz\/guide-resolving-nz-business-disputes.html\" class=\" block px-5 py-3.5 max-w-fit bg-orange button__hover transition rounded text-white font-bold text-lg no-underline uppercase leading-tight text-center\" target=\"\" rel=\"\">Download Now<\/a>        <\/section>\n    <\/div>\n\n\n\n\n<h2 class=\"wp-block-heading\">Key Takeaways<\/h2>\n\n\n\n<p>Before initiating debt recovery, you should directly contact your debtor to discuss why the invoice remains unpaid and whether you can create a payment plan. If your debtor is unwilling to pay the invoice, you should engage a lawyer to recover the debt for you. A lawyer approaches the recovery through a legal lens, can bring proceedings efficiently, and has relatively low costs. Should you wish to engage a debt collection agency, check their reputation and fees.<\/p>\n\n\n\n<p>If you need help retrieving an unpaid invoice, our experienced <a href=\"https:\/\/legalvision.co.nz\/dispute-lawyers-lp\/\">disputes lawyers<\/a> can assist as part of our LegalVision membership. For a low monthly fee, you will have unlimited access to lawyers to answer your questions and draft and review your documents. Call us today at <a href=\"tel:+64800005570\" class=\"AVANSERnumber dynamic-number\">0800 005 570<\/a> or visit our <a href=\"https:\/\/legalvision.co.nz\/membership\/\">membership page<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1722386382207\"><strong class=\"schema-faq-question\"><strong>My customer has a recent unpaid invoice. Should I get a lawyer?<\/strong><\/strong> <p class=\"schema-faq-answer\">In general, the most effective first step before seeking third-party assistance is to simply contact the customer directly. You may find that their non-payment was not on purpose and that they can pay the invoice. Speaking to the customer also maintains a positive relationship with them.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1722386392434\"><strong class=\"schema-faq-question\"><strong>How can I ensure a debt collector is working in my interests?<\/strong><\/strong> <p class=\"schema-faq-answer\">Importantly, a debt collector should be recovering your unpaid invoice without acting deceptively or harassing the debtor. As a result, ensure you have a full awareness of their processes before you hire them to limit risks.<\/p> <\/div> <\/div>\n<div class=\"not-prose m-feedback-prompt\">\n    <!-- Thumbs up\/down bar -->\n    <div class=\"m-feedback-prompt__main\">\n        <div class=\"m-feedback-prompt__title\">Was this article helpful?<\/div>\n        <div>\n            <!--span class=\"m-feedback-prompt__button--text\">Thanks!<\/span-->\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--yes\"\n                    data-analytics-link=\"feedback-prompt:yes\" aria-label=\"Agree\">\n                <i class=\"fa-regular fa-thumbs-up fa-3x\"><\/i>\n            <\/button>\n            <button type=\"button\" class=\"m-feedback-prompt__button m-feedback-prompt__button--no\"\n                    data-analytics-link=\"feedback-prompt:no\" aria-label=\"Disagree\">\n                <i class=\"fa-regular fa-thumbs-down fa-3x\"><\/i>\n            <\/button>\n        <\/div>\n    <\/div>\n\n    <!-- Feedback form -->\n    <div class=\"m-feedback-prompt__form\">\n        <div class=\"m-feedback-prompt__form--thanks \">\n            <div>Thanks!<\/div>\n            <p>\n                We appreciate your feedback \u2013 your submission has been successfully received.            <\/p>\n        <\/div>\n        <form id=\"contact-form\" class=\"m-feedback-prompt__form--form\" action=\"\" method=\"post\">\n            <input type=\"hidden\" id=\"authenticity_token\" name=\"authenticity_token\" value=\"3bc3beddae\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/api\/wp\/v2\/posts\/227282\" \/>            <input value=\"https:\/\/legalvision.co.nz\/uncategorized\/debt-collector-retrieve-unpaid-invoices\/\" type=\"hidden\" name=\"currenturl\"\n                   id=\"currenturl\">\n            <input value=\"Should My Business Use a Debt Collector to Retrieve Unpaid Invoices?\" type=\"hidden\" name=\"currenttitle\"\n                   id=\"currenttitle\">\n            <label>\n                <!-- display on thumbs-up -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--yes\">\n                    Can you tell us <span class=\"font-semibold\">why<\/span> you found it helpful?\n                <\/span>\n\n                <!-- display on thumbs-down -->\n                <span class=\"m-feedback-prompt__feedback m-feedback-prompt__feedback--no text-lg\">\n                    How can we better improve this article?\n                <\/span>\n                <textarea name=\"feedbackmessage\" id=\"feedbackmessage\" required><\/textarea>\n            <\/label>\n\n            <div class=\"m-feedback-prompt__form--error\" id=\"form-submit-error\"><\/div>\n            <button id=\"submit-contact-form-button\" type=\"submit\" name=\"commit\" class=\"m-feedback-prompt__form--submit\"\n                    data-analytics-link=\"feedback-prompt:submit\">\n                Submit            <\/button>\n        <\/form>\n    <\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Recovering unpaid invoices can be very time-consuming and harm your business relationships. As a business, you want to resolve the issue quickly and efficiently. In New Zealand, there are two key players you can engage to recover your debt: a debt collector or a lawyer.&nbsp; This article will explore some of the key considerations to<a href=\"https:\/\/legalvision.co.nz\/uncategorized\/debt-collector-retrieve-unpaid-invoices\/\">Continue reading <span class=\"sr-only\">&#8220;Should My Business Use a Debt Collector to Retrieve Unpaid Invoices?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":13518,"featured_media":201719,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"2228,215807,227245,1905,2391,2412","_relevanssi_noindex_reason":"","editor_notices":[],"footnotes":""},"categories":[9],"tags":[25,225,226,1453,2268],"class_list":["post-227282","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-disputes-and-litigation","tag-small-business","tag-debt-collection","tag-debt-recovery","tag-debt-collector","tag-unpaid-invoices"],"acf":[],"yoast_head":"<!-- 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